Clerk to the Council: Sandra Windross
11 Dunroyal Close, Helperby, York, YO61 2NH
Tel: 07843528339 Email: parishclerk@tollerton.net
TOLLERTON ANNUAL PARISH ASSEMBLY
NOTICE IS HEREBY GIVEN THAT THE ANNUAL PARISH ASSEMBLY MEETING WILL BE HELD IN TOLLERTON SPORTS PAVILLION
ON TUESDAY 13th MAY 2025 AT 6.15PM
AGENDA
- TO AGREE MINUTES OF THE MEETING HELD ON 7TH May 2024
- MATTERS ARISING FROM THE MINUTES
- CHAIRMAN OF THE PARISH COUNCIL’S REPORT
- TOLLERTON SPORTS AND RECREATION CLUB REPORT
- TOLLERTON WAR MEMORIAL INSTITUTE REPORT
- TOLLERTON BRIDGE CLUB REPORT
- ANY OTHER VILLAGE ORGANISATIONS REPORTS
THIS IS THE ANNUAL MEETING OF THE PARISHIONERS OF TOLLERTON
AND IS NOT A PARISH COUNCIL MEETING.
EVERYONE IS WELCOME
You are summoned to attend the Annual Meeting of Tollerton Parish Council on
Tuesday 13th May 2025 commencing at 6.45pm at Tollerton Sports Pavillion
Members of the press and public are welcome to attend and listen to the proceedings.
Sandra Windross (Mrs)
Clerk to the Council 3 May 2025
AGENDA
1. ELECTION OF CHAIRMAN
1.2 SIGNATURE OF Declaration of Office of Chairman
2. ELECTION OF VICE CHAIRMAN
3. PUBLIC FORUM
An opportunity for members of the public to comment on agenda items. The Public may speak on matters relevant to the meeting during a maximum period of 10 mins. The chairman may at their discretion limit any speaker to 3 mins.
Please note all questions and comments throughout the meeting must be directed through the Chairman
- TO RECEIVED ANY APOLOGIES FOR ABSENCE
5. DECLARATIONS OF INTEREST
To receive any declarations of interest not already declared under the Council's code of conduct or members Register of Disclosable Pecuniary interests and to receive and consider any applications for dispensation
6. Minutes Of The Last Meeting
To approve the minutes of the last Meeting held on 4th March 2025
7. Receive information on the following ongoing issues and decide further action where necessary
7.1 Electricity Supply to the Village Green
7.2 Update on footbridge over the River Kyle
7.3 Repairs to childrens play area – completion certificate received
7.4 The silver birch tree near 14 Ings Way
8. NYC Matters
8.1 To receive any updates and information on NYC matters
9. Law and Governance
9.1 To adopt the updated Financial Standing Orders received from NALC
9.2 To adopt the update Model Standing Orders received from NALC
10. Planning Matters
10.1 To consider the following planning applications
ZB/25/00490/MRC application for variation of condition 11 (drainage strategy – substitution of details prepared by alterative consultant Dart Engineers – new drawing 23548-DR-C-0101 P2) to previously approved application 23/00144/FUL (granted on appeal) for the construction of 3 dwellings and associated works OS Field 1745 Back Lane Tollerton
10.2 To note the following planning applications granted/refused
ZB24/00897/MRC PROPOSAL: Variation of conditions attached to Planning application 21/01302/FUL- Development of 12 affordable dwellings OS Field 5532 Hambleton View Tollerton North Yorkshire Granted
ZB25/00492/CAT PROPOSAL: Works to a tree in a Conservation area T1 Blue Atlantic Cedar Well Barn South Back Lane Tollerton York Granted
ZB25/00292/CAT works to trees in a conservation area Lambert House, Main Street, Tollerton Granted
11. FINANCIAL MATTERS
11.1 To receive the year end accounts for approval
11.2 To agree payment of accounts received
11.3 To note account balances and reconciliations
11.4 To consider the quote from Swarco for maintenance of the VAS signs.
11.5 To note the Annual Internal Audit report for 2024/25 included at page 4 of the Annual Governance and Accountability Return 2024/25.
11.6 To approve Section 1 – Annual Governance Statement 2024/25 for Tollerton Parish Council on page 5 of the Annual Governance and Accountability Return 2024/25
11.7 To approve Section 2 – Accounting Statements 2021/22 for Tollerton Parish Council on page 6 of the Annual Governance and Accountability Return 2024/25
11.8 To approve the publication of documents required by Accounts and Audit Regulations 2015, the Local Audit (Smaller Authorities) Regulations 2015, S12020/404 The Accounts and Audit (Coronavirus) (Amendment) Regulations 2020 and The Transparency code for Small Authorities
12. To consider items of correspondence & agree necessary action, Councillors must have read and not simply received all correspondence to discuss:
12.1 Rachel Embleton re: silver birch tree 27-4-25
12.2 NYC – latest newsletter 25-4-25
12.3 YLCA Hambleton Branch meeting request for Agenda topics 24-4-25
12.4 YLCA White Rose Bulletin 17-4-25
12.5 Parish Online 16-4-25
12.6 Lets Talk Skills 14-4-25
12.7 YLCA Training bulletin 14-4-25
12.8 YLCA White Rose Bulletin 11.04.25
12.9 YLCA Information Bulletin & Training Programme forwarded 10.4.25
` 12.10 YLCA Law and Governance Bulletin 7-4-25
12.11 YLCA membership invoice 02-04-25
12.12 YLCA White Rose Bulletin 31-3-25
12.13 NYC Parish Liaison Easter Holiday Activities 31-3-25
12.14 NYC Planned Road Closure 31-3-25
12.15 YLCA Training Programme 27-3-25
12.16 Area 2 Thirsk NYC 114 Sykes Lane Tollerton 15-3-25
12.17 YLCA Training Bulletin 14-3-25
13. To notify the clerk of matters for inclusion on the agenda of the next meeting
14. To confirm the Date of next meeting – 1 July 2025
Public attendence at meetings
Any member of the public is welcome to attend for any part (or all) of the Meeting. Indeed we would welcome more public participation - a public session is held at the start of the meeting to enable individuals to raise matters of concern.
Please note that meetings start promptly at 7.30pm so arrive late and you may miss the opportunity.
If you wish to raise a point, which does not relate to an item on that evening's agenda, you are free to do so. However, the council's discussion of the point might have to be delayed until a subsequent meeting, as the council is unable to make a decision binding 'in law (this is particularly relevant to financial decisions) unless a specific item is included on the agenda.
Members of the council are always willing to discuss topics put forward by the public. Our agenda is prepared about a week before the next council meeting so you will need to inform the Clerk or the Chairman about 10 days prior to the meeting. Although this might seem a long time in advance, the council is required by law to publicise its agenda at least three clear days before each meeting.
Once the public session is over, members of the public are not entitled to speak during the formal business of the council unless specifically invited to do so by the meeting chairman. In certain circumstances the public may be asked to leave the meeting, this is at the Chairman's discretion.
Tollerton Parish Boundary
